Mail Management
The use of E-Mail has rapidly increased in all areas. Compared to using the telephone or the post office, the advantages of using E-Mail as an external or internal means of communication have been recognized for many functions.
However, in many areas the superiority of this information and communication medium requires that the firms using it create clear rules and structures for handling the medium so that the advantages to be gained are not offset by unforeseen problems.
With PDVC, we at SoforTe offer the ideal solution for achieving the structured and team-oriented administration of E-Mails. In conjunction with the solutions of our partners, we offer our customers an attractive range of products for active mail management:
Without a doubt, it’s extremely important to quickly process the flood of information that needs to be structured and filed in an accessible manner:
- What good is it, if important company messages languish in the personal mail box of individual employees?
- What good is the effort to optimize document management and office tools if the successful medium of E-Mail is not merged with business operations?
PAVONE AG in Paderborn has its own tailor-made solution that satisfies those concerns. PAVONE KnowledgeGateway® offers the user the convenience of placing mail documents into specific categories when sent or received via Notes Mail . Thus, with the push of a button, documents are assigned to the appropriate persons, projects, activities and processes. Instead of the customary practice of placing mail documents into private mail databases, now the documents can be allocated to team-oriented correspondence, process, project, discussion or file databases.
We recommend the employment of the SoforTe Project Database PDVC as the target database for the structured filing of your E-Mails.
Additional target databases are supported in a standard manner by PAVONE KnowledgeGateway® or can be easily configured.
We will gladly inform you about the details. You can also address your product inquiries to us on-line. You can find more information here.
With the increasing use of E-Mail as a communication and information platform, considerable costs apart from the handling of administrative and structural questions have arisen for servers, memory and services (according to the Gartner Group and IBM: $1,500 per GB of managed disc space per year).
An outstanding solution for cost reduction, cost avoidance and lowering total operating costs is offered by our partner, BIT Bücker GmbH in Düsseldorf.
With ZipMail , BIT Buecker offers a solution that quickly and easily reduces all attachments by means of automatic compression in Zip files. ZipMail lowers the size of existing data sets by 20 - 40% and reduces the subsequent growth of data sets by 30 - 50%. ZipMail’s simplicity requires no user training and means no additional expenses for users or administrators.
More than 1.7 million users in 26 countries are already saving with ZipMail, e.g. Bayer AG, Gothaer Versicherungen, Henkel KGaA, Schering AG, Ernst&Young, Puma AG, and Renault, to mention only a few.
See for yourself. You can find out more information about ZipMail for Lotus/Notes and Outlook from us direct, , at the partner sites and in the test versions or address your product inquiry directly to us on-line using the ZipMail Contact Form.
We look forward to having a dialogue with you.
Finally, the question of security should not be neglected, so that viruses and spam cannot cause a loss of work or inflict damage to images.
Our partner H+BEDV Datentechnik GmbH located in Tettnang has concerned itself since 1988 with the production of system-wide security business solutions for medium-size and large-scale firms. Its technologically leading role in the Linux market has made it possible for H+BEDV to offer a wide range of high performance security solutions for Linux based Web and E-Mail servers as well as workstations. In particular, the repeatedly distinguished virus protection solution AntiVir® provides efficient security to customers. If you have any questions , we are always at your disposal. You can find more information here.
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