SoforTe PDVC
Creative work on any project leads to a constantly rising number of documents. It follows that an overview is quickly lost. Valuable time will be wasted searching for, administering and evaluating large amounts of information.
Moreover, in order to establish effective document management for a project, it is necessary to consider the specific requirements of the project. Routinely the usual method chosen for developing an internal application leads in practice to substantial expenditures for development and maintenance. As a result of subsequent rework, what was first seen as a simple solution quickly develops into a cost generator.
PDVC from SoforTe is a Domino application which makes comprehensive document management possible during team-oriented processes. The full range of functions that are available can be used in Lotus Notes Client as well as in a browser - always fast, secure, and up-to-date.
Team-Specific Configuration
Setting up a project is remarkably easy with PDVC:
You define a team by the assignment of workers and you establish a team-specific structure for task phases and the classification of results. PDVC responds quickly to your terminology via a glossary that helps with the administration of frequently used terms. Also, the input fields on the forms collecting the results can be individually configured. Therefore, you achieve an ideal combination of structured data acquisition and integration among independent documents – regardless if you are working with data attachments or Notes free text.
Comprehensive Administration of Tasks and Work Items
At the end of a project, it’s the results that count. In order to never lose sight of what’s happening along the way, allow your work items to be administered by PDVC in a comprehensive and real-time manner.
PDVC users employ user-defined documents for team results. In doing so, categorization takes place on the basis of previously configured terms. This is possible both for internal and external documents which can be acquired from existing structures using an import function.
Thus, information from the project team is always arranged and interpreted correctly. In addition, the allocation of results to their related tasks gives the team leader an overview of the project’s progress.
Secure Allocation of Information
Because access for reading and making revisions to documents is tied to job function or personal access rights, PDVC guarantees that only relevant information is acquired and placed at the disposal of appropriate team members at any time. What’s more, the implemented status and versioning concept guarantees that you can freeze your project work items at any time and generate new work versions. In that way the team leader has an important and readily available instrument for the revision-secure administration of work items.
Easily Locate Documents
Control the flood of information! With PDVC all project documents can be grouped and sorted according to a multiplicity of criteria tested in practical applications. If, in a unique case, this is not sufficient for the fast and accurate locating of documents, the proven use of the full text search will provide effective support.
Forms can be deposited by conceptual category, and are then available to the user during the production of work items. This not only simplifies data-recall but also supports the standardization of your project documentation.
Integrated Resources and Time Management
With the integrated Team Calendar, the administration of deadlines and worker availability can be managed effectively. Task deadlines are automatically accommodated. In the case of newly created tasks, the appropriately responsible persons can be informed by e-mail.
Interfaces:
- Interface to manage emails in PDVC via PAVONE KnowledgeGateway
- XML interface for import and export (e.g. import of task deadlines from Microsoft Project)
- Import of external files from the file structure of the operating system. Import of calendar entries from the Lotus Notes mail database.
- Import of employee information from the Lotus Notes address book.
System Requirements:
- Server:
Operating systems: Microsoft Windows NT and Windows 2000, IBM OS/400, IBM AIX, Sun Solaris/SPARC and Linux (IA-32).
Domino server 5.0.3 minimum
- Client:
Notes Client 5.0.3 minimum on all Microsoft Windows 32-bit operating systems or standard browser with Javascript
Implementation:
- Installation:
approx. 1 hour
- Training course expenditure:
Team stuff: 3 hours
Team leader: 1 day
Administration/Configuration: 1 day
Substantial functions of PDVC:
- Multi-project document management
- Team-specific categorization of project work items
- Attribution of project work items to tasks
- Access security at document level
- Regulated release procedure
- Administration of status and version control
- Management of forms
- Full text search
- Team calendar and glossary
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